The perfect companion for your Outlook experience

The standard Outlook client includes basic group calendaring functionality out of the box. Whereas this group calendar works well for small teams of 5-10 people it lacks easy of use, scalability and speed.

OnTime group calendar embedded in the Outlook client adds a scalable, feature rich and fully integrated group calendar experience. There is no practical limit to the number of users you can show in OnTime within Outlook and the experience is really fast as all calendar information is pre-fetched.



OnTime® Pollarity significantly reduces the time used to decide upon a common time slot for a meeting by polling the intended participants.

The integration of OnTime in Microsoft Teams provides our users with a versatile and powerful overview of team members’ availability and schedules.

The OnTime Catering module is the organisation’s one-stop shop for managing catering within the organisation, in a simple and timesaving way for everyone involved.

The OnTime Shared Desks solution is a way to ensure that employees have an available workplace on the days that they want to go to the office.

The 5 OnTime Group Calendar Business Process Objectives


Minimize process time and help the user find the earliest possible available time.


Provide access to act on consolidated scheduling data at all time.

Match talent to time

Allow the user to immediately identify candidates who are both qualified and available.

Improve customer service

Identify expertise and availability for a relevant and timely response.

Always available

Always be available whether working from the office or on the road.

“OnTime enhances the value of our calendar data, making it easily available wherever you are. The complete integration into Office 365 and the ActiveDirectory makes administration easy.
In short: a perfect all-in-one solution!”

Andreas Eisberg
Senior Consultant at Planat GmbH

Some of the ultimate OnTime Features

Have your whole organisation at your fingertips. To move your focus between departments and projects is only one click away. Combine this with the power of making your own groups for your add-hoc needs.

Legends: Display clusters of similar calendar entries in different colours, based on sets of criteria. Legends provide users of the calendar interfaces with a better overview of colleagues’appointments and an ability to filter by type.

Get alerts on any meeting updates that require your attention and be able to act on them.

Advanced Search, Allows the user to search and filter. The search function works on names, departments, and tittles and of course also subjects.

View your colleagues by day(s), week(s), or use the vacation view to plan your departments summer holidays. You can also zoom in on every view in order to get a full 24-hour look for planning.

With the new OnTime Add-on for Outlook you have all functionalities from OnTime web interface.

Allows you to manage and enable/disable Out Of Office for your colleagues.

Work directly in your HCL Notes client: The OnTime® Notes Client provides a very powerful interface for users running HCL Notes 8.5 standard or higher.

  • Fullscreen application 
  • Sidebar application
  • Team at a glance
  • Client: OnTime for Notes
  • Client: TAAG Sidebar

Switches to a person centric perspective. This allows you to focus on the details of a calendar for a specific person.

Provides maximum scheduling power. This allows you to create or edit appointments and meeting with invitees, rooms and resources.

Provides rich information for the selected person. Further the business card provides you with actions such as mail, phone message, etc.

All views are type-ahead enabled to allow ease of navigation. 

The detail view provides information based on what you do in the calendar, such as details of the appointment or find free-time.

OnTime for Web


Non-Stop Business: Your business doesn’t stop just because you’re not in the office. A recent survey showed that 49% of all e-mails are now read on a mobile device. With mobile devices becoming ever more important in our everyday life, it becomes increasingly important to manage all of our everyday chores without having access to a desktop computer. With OnTime Mobile it is easy to co-ordinate schedules with your co-workers when you’re on the road or visiting clients.

OnTime Mobile Calendar allows you to:

  • View and search for availability of colleagues
  • Create new appointments
  • Send out invitations to meetings
  • Initiate a phone call
  • Send an e-mail
  • Send a text message

OnTime® Open API

OnTime® Group Calendar offers an open HTTP based API which can be used to build custom solutions on top of the OnTime® Group Calendar backend. Using the API you may extend your Intranet, CRM system or other business critical applications with real time calendar data. The OnTime® Group Calendar API Explorer is an interactive way of exploring the API and discover its potential. Using point’n’click you may try out the API and see how easy it is to get access to the gems stored within the calendar data of your organization.

Andreas Rosen

Andreas Rosen

Contact Person OnTime

Don't hesitate to contact me and ask anything about the product!